Privacy

Effective Jun 1, 2025

We are committed to protecting your privacy. This Privacy Policy outlines how we collect, use, share, and protect personal information gathered through our website and in the course of operating our private family club.

By visiting our website or becoming a member, you agree to the practices described in this policy.

1. Information We Collect

We collect both personal and non-personal information, including:

• Contact Information: Name, email, phone number, mailing address

• Family Information: Spouse/partner name, children’s names and ages (as provided by families in applications)

• Application Data: Information submitted via membership application forms

• Billing and Payment Info: Credit/debit card details and billing addresses (processed via secure third-party payment processors)

• Photos / Videos: Images and videos taken at events (with consent)

• Technical Data: IP address, browser type, device identifiers, and usage behavior (collected via cookies and analytics tools)

• Communications: Any correspondence with our team, including emails or messages sent via forms on our website

2. How We Use Your Information

We use collected information for purposes such as:

• Processing and evaluating membership applications

• Managing member accounts and club communications

• Hosting member events and programming

• Processing payments and managing financial transactions

• Ensuring the safety, comfort, and integrity of the club community

• Personalizing your experience and improving our services

• Sending newsletters, updates, and relevant club announcements

• Enforcing our club’s terms, rules, and policies

3. Sharing Your Information

We do not sell your personal information. We may share it with trusted partners, including:

• Service Providers: Third-party vendors that help operate our website, manage communications, and process payments (e.g., HubSpot, Slack, Stripe, Google Analytics)

• Legal Requirements: To comply with applicable laws, regulations, legal processes, or enforceable government requests

• Safety and Security: To protect the rights, property, or safety of the club, its members, or others

All third-party providers are required to maintain the confidentiality and security of your data.

4. Cookies and Tracking Technologies

Our website uses cookies and similar technologies to:

• Analyze website traffic and usage behavior

• Provide a better user experience

• Personalize website content and communications

• You can manage cookie settings through your browser preferences.

5. Data Security

We implement industry-standard security measures to safeguard your personal information. These include encryption, access controls, and regular security reviews. While no system is 100% secure, we work diligently to protect your data.

6. Your Rights and Choices

You may:

• Request access to your personal information

• Correct or update inaccuracies

• Request deletion of your personal data (subject to legal or operational retention requirements)

• Opt out of marketing communications at any time by using the unsubscribe link or contacting us directly

To exercise these rights, please contact us directly.

7. Retention of Data

We retain personal data only as long as needed to fulfill the purposes described above or as required by law. This includes member records, communication logs, and payment history.

8. Media and Photography

Photos or videos taken at club events may be used for internal communications, newsletters, or promotional materials. We will not publicly share media featuring your family without your consent. You may opt out of photo inclusion by emailing [insert contact email].

9. Updates to This Policy

We may update this Privacy Policy from time to time. If we make significant changes, we will notify members via email and update the effective date at the top of this page.

Still have questions?